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Processing of (personal) data by the entity in charge of the online application process

PRIVACY POLICY

INFORMATION

We take the protection of your personal data very seriously. The processing of your personal data is done in accordance with the data protection regulations. These are the European Data Protection Act (GDPR), the German Data Protection Act (BDSG) and other regulations.

According to the GDPR, we are obliged to give you the following information regarding your personal data.

CONTROLLER

Peter Döhle Schiffahrts-KG
Elbchaussee 370
22609 Hamburg, Germany

phone. +49 (0)40 38 108 0
fax +49 (0)40 38 108 322
e-mail pd-info@doehle.de

Managing Directors: Jochen Döhle, Christoph Döhle, Dr. Gaby Bornheim, Johann Diercks, Jan Döhle

DATA PROTECTION OFFICER

Data Protection Officer
c/o Peter Döhle Schiffahrts-KG
Elbchaussee 370
22609 Hamburg, Germany

phone. +49 (0)40 38 108 0
fax +49 (0)40 38 108 322
e-mail dataprotection@doehle.de

IF YOU CONTACT US WITH A REQUEST

You may contact us at any time with a request. You may do this via phone, letter, e-mail, fax or personally. Furthermore you may use the contact form on our website (www.doehle.de). If you hereby transfer your personal data to us, the following applies:

PERSONAL DATA

  • E-Mail address
  • Further personal data which you disclose voluntarily

PURPOSE OF PROCESSION

Handling of your request.

LEGAL REASON

Art. 6 para 1 letter a GDPR

RECIPIENTS OF DATA

  • Internal departments
  • Entities to which we forward your personal data on your demand

STORAGE PERIOD

Upon proceeding, the personal data are archived. The data in the archive are deleted after 10 years.

VISITORS OF OUR WEBSITE

If you visit our website (www.doehle.de), the following data are automatically processed:

PERSONAL DATA

  • IP address (internet identification number of your equipment)
  • Information which is automatically transferred by your browser (system software of your equipment, name of browser, version of browser and last used website)
  • Referrer URL
  • Time of day

EXTERNAL HOSTING

This website is hosted by an external service provider (hoster). The personal data collected on this website is stored on the hoster’s servers. This may include, in particular, IP addresses, contact requests, meta and communication data, website accesses and other data generated via a website.

Our hoster is:

netclusive GmbH
Robert-Bosch-Straße 10
56410 Montabaur

The hoster is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 para. 1 lit. f GDPR). Our hoster, as our data processor, will only process your data to the extent that this is necessary for the fulfilment of its service obligations and will follow our instructions with regard to this data.

FONT AWESOME (LOCAL HOSTING)

This site uses Font Awesome for the uniform display of fonts. Font Awesome is installed locally. A connection to servers of Fonctions, Inc. does not take place.

For more information on Font Awesome, please see the Font Awesome privacy policy at:
https://fontawesome.com/privacy

SSL ENCRYPTION

This site uses SSL encryption for security reasons and to protect the transmission of confidential content, such as enquiries that you send to us as the site operator. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL encryption is activated, the data you transmit to us cannot be read by third parties.

COOKIES

A so called „session cookie“ is used. This is technically necessary. It is deleted by your browser upon leaving our website. Further cookies are not used.

PURPOSE OF PROCESSION

  • Operation of a website
  • Evaluation of disturbances
  • Creating of an anonym statistic regaring the use of website
  • Initiation and realization of a business relationship

LEGAL REASON

Art. 6 para 1 letter f GDPR

RECIPIENTS OF DATA

With the exception of the hoster none.

STORAGE PERIOD

3 months

CONTACT PERSONS OF OUR BUSINESS PARTNERS OR CLIENTS AND OF OUR PROSPECTIVE BUSINESS PARTNERS AND CLIENTS

We process the personal data of the contact persons of our business partners or clients and prospective business partners or prospective clients as follows.

PERSONAL DATA

  • Name
  • Business name, business address
  • Function, positon
  • Phone number, fax number
  • Photo (if transferred to us e.g. with your e-mail signature)
  • Social media signatures and profiles (if they are e.g. transferred to us with your e-mail signature)

PURPOSE OF PROCESSION

  • Realization of a business relationship
  • Performance of contractual duties

LEGAL REASON

Art. 6 para 1 letter f GDPR

The realization of the business relationship and the performance of contractual duties are not possible without this information. Therefore, a legitimate interest for the proceeding is given.

SOURCE OF DATA

  • Information of the contact person itself
  • Information granted by another department of the business partner, of the client, of the potential business partner or the potential client

RECIPIENT OF DATA

None

STORAGE PERIOD

Until the end of the business relationship.

APPLICANTS

Applicants can send us their application in hardcopy form or via e-mail. If you send us an application we proceed your personal data as follows:

PERSONAL DATA

Data regarding your person, which is included in your application

PURPOSES OF PROCESSION

Decision upon your employment

LEGAL REASON

Art. 88 GDPR in connection with sec. 26 BDSG, Art. 6 para 1 letter a GDPR and (if any) your consent in a longer storage period of your application

RECIPIENT OF DATA

Human resources, management and other internal departments

STORAGE PERIOD

  • If we employ you: 10 years upon the termination of your employment
  • If we refuse your application: 6 months upon the refusal (unless you have consented to a longer storage period)
  • The proceeding of your data is necessary for the decision of your employment. The agreement upon an employment contract is only possible if you provide us your personal data.

YOUR RIGHTS

You have the following rights regarding the processing of your personal data:

  • Confirmation of your personal data being processed (Art. 15 GDPR)
  • Correction of wrong data (Art. 16 GDPR)
  • Deletion, if legally permissible (Art. 17 GDPR)
  • Restriction of processing (Art. 18 GDPR)
  • Reception of personal data being provided by you in a structured, commonly used and machine readable format (Art. 20 GDPR)
  • Objection against the processing (Art. 21 GDPR)
  • Complaint with the supervisory authority (Art. 77 GDPR)

Some procession procedures are based on your consent (such as the handling of your request and the storage of your application for more than 6 months). In said cases, you are entitled to withdraw your consent at any time for the future.

The management of
Peter Döhle Schiffahrts-KG
in April 2021

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.